Compliance Reporting
Compliance Reporting
We manage your local, state, and federal reporting compliance and guarantee everything's submitted on time, every time.
What Is It
A year-long, project-managed engagement in which School Frontiers serves as the school's primary partner for local, state, and federal compliance reporting. For example, charter authorizer submissions, ESSA school planning, state data system administration, and local School Information System (SIS) support.
In addition, School Frontiers serves as the local evaluator for 21st Century Community Learning Centers (CCLC) Programs. School Frontiers' responsibilities include program evaluation and compliance reporting (site visits, stakeholder surveys, and outcomes reporting).
Problems Solved
Meeting the Needs of English Learner Students
Funding Inequity vs. Traditional Public Schools
Regulatory Compliance and Oversight Expansion
Deliverables
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Collaborative federal programs/compliance calendar — all deadlines, tasks, and responsibilities mapped across the full year
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Monthly compliance coordinator reports — completed reporting and upcoming deadlines
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Comprehensive Plan — lead-written and submitted in PDE's FRCPP system with all stakeholder participation components
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Schoolwide / School Improvement Plan — lead-written and submitted in PDE's FRCPP system
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PDE Annual Report — submitted in FRCPP by August 1 deadline
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21st CCLC program evaluation and compliance reports — site visit summaries, Stakeholder and Implementation Survey results, and the Final Evaluation Report submitted on the state's reporting schedule
Who's Involved
At Your School
Primary: School executive director or principal and designated federal programs coordinator or business manager
Active participants: Administrative staff responsible for budget management, payroll review, and program documentation
Informed partners: School board (financial oversight); Intermediate Unit (IDEA coordination); PDE monitors
Your School Frontiers Team
Director of Grant & Compliance Services — manages the local, state, and federal compliance reporting
Evaluation Project Manager — owns day-to-day 21st CCLC compliance reporting; coordinates site visits, stakeholder surveys, and progress tracking against federal and state requirements; compiles attendance, academic progress, and service delivery reports across program sites
Educational Data Analyst — supports compliance preparation, data verification, and enrollment reporting
Research Assistant — conducts 21st CCLC site visits (three times per year across program sites); supports administration of annual Stakeholder Surveys, Implementation Surveys, and Final Evaluation Reports; tracks attendance, participation, and outcome data against reporting deadlines
How It Works
School Frontiers structures the engagement around three core functions — Identify, Coordinate, and Report — delivered across the full school year calendar:
1
Identify
At the outset of each engagement, School Frontiers conducts a needs assessment to establish a clear picture of the school's compliance strengths, weaknesses, and risk areas. Using interviews, surveys, risk assessment tools, and policy review, SF identifies the most pressing compliance priorities and a plan to address them.
2
Coordinate
School Frontiers project manages the full scope of federal and state program obligations from start to finish — including PIMS reporting, Civil Rights Data Collection, Comprehensive and Schoolwide Planning, ESSA Cyclical Monitoring, and 21st CCLC program evaluation and compliance reporting.
3
Report
School Frontiers maintains continuous communication with school administration through bi-weekly check-in meetings, monthly compliance coordinator reports summarizing completed reporting and upcoming deadlines, and 24-hour response to urgent compliance questions. All documentation is maintained in audit-ready condition at all times.
Coordinate covers:
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PIMS (Pennsylvania Information Management System) reporting — extraction and formatting of enrollment, staff, and program data to meet PDE requirements; submission uploads, review of verification files, and preparation of Accuracy Statements; year-round maintenance support for District Billing and Child Accounting; monitoring and application of PIMS requirement updates as they evolve
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Civil Rights Data Collection (CRDC) — biennial federal civil rights data submission support, ensuring accurate reporting on enrollment, discipline, and program access under federal civil rights law
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21st Century Community Learning Centers (21st CCLC) — program evaluation and compliance reporting only: site visit coordination across program sites, administration of annual Stakeholder and Implementation Surveys, and compilation of attendance, participation, and outcome data into Final Evaluation Reports on the state's reporting schedule.
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Comprehensive and Schoolwide Planning — SF acts as lead writer and inputter for all components of the PDE-required Comprehensive Plan (minimum 6-month process) and Schoolwide/School Improvement Plan (minimum 3-month process) in PDE's FRCPP system, managing stakeholder participation and all interim tasks through the collaborative calendar
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ESSA Cyclical Monitoring — regardless of whether the school is selected by PDE for review in a given year, SF prepares the school annually for ESSA cyclical monitoring requirements. If selected, SF supports the school through all aspects of the review, including FedMonitor submission and attendance at the monitoring visit
Compliance Guarantees
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100% on-time reporting — all federal and state reports submitted by authorized deadlines without exceptions
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Audit-ready documentation — maintained at all times throughout the engagement
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24-hour response — to urgent compliance questions and issues
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Minimum 20 hours — of annual administrative staff training on federal program requirements and compliance obligations
Testimonials
Testimonials coming soon.
FAQ
FAQ coming soon.